The data listed for the “most frequently filed documents” with their respective requirements and filing fees are being provided to serve as “GENERAL INFORMATION” only and is not intended to be used for legal reliance.

Documents A - K

 

 

Filing Fees & Document
Particulars (A – K)

Service

Description

Fees

AFFIDAVIT OF CONVERSION TO REAL ESTATE

This document is filed to
execute a conversion of a manufactured home (mobile home) permanently to real
estate. The Kentucky title must first be free of lien notations. Document
must have signature of the owner(s), signature(s) notarized (KRS 382.130),
and return mail address (KRS 382.335 & KRS 382.240). A preparation
statement (KRS 382.335) is not required. The Deed Book and Page Number of the
property where the manufactured home is to be permanently affixed must be
referenced; no legal description (as that required in a Deed) is required.
The document along with a copy of the surrendered title is filed in the
Miscellaneous book with the owner(s) indexed as the Party One/Grantor.
Linking of the document to the Deed Book and Page source is helpful. This
document must be filed in the County Clerk’s office of the county where the
property is located (or the greater part). KRS 382.110.

FILING FEE:
$17.00 ($16.00 filing fee; $1.00 title surrender).

AFFIDAVIT
OF DESCENT

Document must be: signed by
the affiant and signature notarized (KRS 382.130). The document must have a
preparation statement and a return mail address (KRS 382.335 & 382.240).
The affidavit, per KRS 382.120, must have:
• Name of the ancestor
• Date of the ancestor’s death
• The marital status of the ancestor and, if
married, the name of the surviving spouse and his or her mailing address.
• The place of residence of the ancestor at
time of death
• The fact that the ancestor died intestate
• The names, ages and address, as far as is
known, of each heir at law and next of kin who by the ancestor’s death
inherited such real property and the relationship of each to the ancestor and
the interest in such real property inherited by each.

FILING FEE:
$13.00 KRS 64.012, exceeding three (3) pages, $3.00 per page.

AFFIDAVIT
OF HEIRSHIP

Document must be: signed by
the affiant and signature notarized (KRS 382.130). The document must have a
preparation statement and a return mail address (KRS 382.335 & 382.240).
The affidavit, per KRS 382.120, must have:
• Name of the ancestor
• Date of the ancestor’s death
• The marital status of the ancestor and, if
married, the name of the surviving spouse and his or her mailing address.
• The place of residence of the ancestor at
time of death
• The fact that the ancestor died intestate
• The names, ages and address, as far as is
known, of each heir at law and next of kin who by the ancestor’s death
inherited such real property and the relationship of each to the ancestor and
the interest in such real property inherited by each.

FILING FEE:
$13.00 KRS 64.012, exceeding three (3) pages, $3.00 per page.

AFFIDAVIT
OF REAL PROPERTY TRANSFER UNDER WILL

This document is filed by
the personal representative of the estate prior to the closing of the estate.
The affidavit, per KRS 382.135, section 4, must have the names and addresses
of persons receiving each property passing by will or interstate succession
and the full fair market value of each property as estimated or established
for any purpose in the handling of the estate. The document must have a
signature by the personal representative (KRS 382.335), signature notarized
(KRS 382.130), should list the properties being transferred by either address
or legal description or both (Common Law & OAG 81-100), preparation
statement, return mail address, the Will Book reference should be included if
the transfer is the result of an intestate succession (KRS 382.110),
Preparation Statement (KRS 382.335), and return mail address (KRS 382.335
& KRS 382.240).

FILING FEE:
$13.00 KRS 64.012, exceeding three (3) pages $3.00 per page.

ARTICLES
OF INCORPORATION

The document must be
executed by one of the officers authorized in KRS 271b.1-200 and must be
filed with the Secretary of State’s office. The County Clerk must be
presented with one exact or conformed copy having the stamp of the Secretary
of State. The document may be (but is not required to be) acknowledged. The
preparation statement called for in KRS 382.335 is not required, although
most will contain it.

FILING FEE:
$11.00 KRS 64.012, exceeding three (3) pages, $3 per page.

ASSIGNMENTS

This instrument is
generally lodged when a mortgage holder transfers his interest in a mortgage
to another. The document must have the following: first party (assignor) KRS
382.290, second party (assignee) and their mailing address (per KRS 382.430,
sect. 2), the name of the party or parties who executed the original mortgage
KRS 382.290, the mortgage book and page reference where the mortgage is
lodged for record (KRS 382.290), a preparation statement KRS 382.335, a
return mail address (KRS 382.335 & KRS 382.240), and filing fee (KRS
382.290, section 5). The document must be signed by the assignor and
notarized.

FILING FEE:
$13.00 KRS 64.012, exceeding three (3) pages, $3 for each additional page and
includes one book/page (original document) reference. A $4 fee is applicable
for each additional book/page reference.

ASSIGNMENT
OF RENTS AND/OR LEASES

The document must have the
following information: first party (KRS 382.335 & KRS 382.430), second
party (KRS 382.290), second party address (KRS 382.290), source of title (KRS
382.110), legal description (Common Law and OAG 81-100), maturity date (OAG
80-3 & KRS 382.330), a Preparation Statement (KRS 382.335) and return
mail address (KRS 382.335 & KRS 382.240). The document must be signed and
acknowledged by both parties.

FILING FEE: $17.00
KRS 64.012, exceeding three (3) pages, $3.00 per page.

ASSUMED
NAMES

a/k/a DBA (doing business
as) or Fictitious Name Filing, KRS 365.015. The document must have the name
being assumed (KRS 365.015), the real name and address of the individual or
entity assuming the name. A domestic general partnership must include the
real name of each partner (KRS 365.015). The document must be filed in county
where the entity is deemed a resident under provisions of KRS 355 (see KRS
355.401 for specific requirements). The return mail address also has to be
included (KRS 382.335 & KRS 382.240). Assumed names may or may not have a
Preparation Statement (KRS 382.335).

The document must be
executed per KRS 365.015 as follows:
• Individual – by the individual
• Partnership – by at least one authorized
partner
• Limited liability partnership – by at least
one partner authorized to do so by the partners
• Limited partnership – by a general partner
• Limited liability company – by a member or
manager authorized to act for the limited liability company
• Business trust – by the trustees
• Corporation – by a person authorized to act
for the corporation

FILING FEE:
$13.00, KRS 64.012

 

ASSUMPTION AGREEMENT

a/k/a Mortgage Assumption
Agreement. This document is recorded when someone is assuming or taking over
the obligation to repay a mortgage debt executed by another. The document
must have the first party and their mailing address (KRS 382.335 & KRS
382.430), second party and mailing address (KRS 382.520), description of the
mortgage to be assumed (KRS 382.520), reference of the original mortgage
usually contains the legal description as well (Common Law and OAG 81.100),
preparation statement (KRS 382.335) and return mail address (KRS 382.335
& KRS 382.240).

FILING FEE: $17.00,
KRS 64.012, exceeding three (3) pages, $3.00 per page.

BAIL BONDS (PROPERTY BONDS AS SURETY)

Filed when a property owner
pledged his property as surety to secure the release of a prisoner from jail.
The document must have: first party (KRS 431.535), second party (KRS
431.535), address or legal description or both of the property being used as
surety (KRS 431.535) and the copy of the bond and schedule of real estate
being filed must be certified by the circuit clerk of court requiring the
bond (KRS 431.535).

FILING FEE: $28.00

BONDS

Minister licenses, medical
registry, minister bonds, and regular medical licenses are issued in the County Clerk ‘s office.

FILING FEE:
$10.00

 

BOND TO RELEASE A MECHANICS LIEN

The owner or claimant of
property against which a lien has been asserted under KRS 376.100 may at any
time before a judgment has been rendered enforcing the lien, execute before
the County Clerk where the lien was filed, a bond for double the amount of
the lien claimed with good sureties to be approved by the clerk. The document
must have:
• The name of the party asserting the lien
• The name of the party the lien is against
• The surety bond must be attached to the
release
• There must be a place on the document for
the clerk’s approval of the surety.
• The bond must be double the amount of the
lien.
• A Preparation Statement KRS 382.335
• Reference where the lien is recorded (the
book and page)
• Legal description
• Return mail address

FILING FEE:
$27.00, KRS 64.012

CHILD SUPPORT LIEN – IN STATE

KRS 205.715–205.800 – A
lien filed in favor of the Cabinet for Human Resources against all real and
personal property of the obligor. This lien is to be filed as a Lis Pendens
and only in the real estate records of the County Clerk’s office. The
document must have:
• First party – the person or entity asserting
the lien
• Second party – the person or persons upon
whom interest in the property the lien is being filed against
• The document must state the action number
and the court in which the action is pending.
• Preparation statement
• Return mail address
Document must be signed by the person or entity asserting the lien or their
attorney or agent. The signature does not need to be notarized.

FILING FEE: $5.00
KRS 64.012, exceeding three (3) pages, $3.00 per page.

CHILD SUPPORT LIEN – OUT OF STATE

KRS 205.715–205.800 – A
lien to enforce a child support obligation, which is created in another
state, shall be enforceable against all real and personal property of the
obligor located in this state. This lien is to be filed as a Lis Pendens and
only in the real estate records of the County Clerk’s office. The document
must have:
• First party – the person or entity asserting
the lien
• The signature must be certified
• Second party – the person or persons upon
whom interest in the property the lien is being filed against
• The document must state the action number
and the court in which the action is pending.
• Preparation statement
• Return mail address

FILING FEE:
$13.00 KRS 205.715

CONDOMINIUM DEEDS

The document must have the
first party and their mailing address (KRS 382.135), second party and mailing
address (KRS 382.135), description (unit number, description, etc.)(KRS
381.840), state that the property is a “condominium unit”, source
of title (KRS 381.840), Preparation Statement (KRS 382.335), consideration
certificate (KRS 382.135), and return mail address (KRS 382.335 & KRS 382.220).
The deed must be signed and the signatures acknowledged (notarized) by the
grantors, the consideration statement must be signed and the signatures
notarized by the grantor and grantee (KRS 382.135 & KRS 382.130).
Transfer tax is collected on the consideration in the deed per KRS 142.050.
The tax is computed at the rate of $.50 for each $500 of value or fraction
thereof.

FILING FEE: $17.00
KRS 64.012, exceeding three (3) pages, $3.00 per page.

CONDOMINIUM MORTGAGES

The document requires first
party and mailing address (KRS 382.335 & KRS 382.430), second party (KRS
382.110), amount of the mortgage (KRS 382.330), maturity date (except for
revolving credit accounts)(KRS 382.330), legal description of the property
(Common Law AND OAG 81.100), preparation statement (KRS 382.335) and return
mail address (KRS 382.335 & KRS 382.240). The document must be signed and
the signatures acknowledged (KRS 382.130).

FILING FEE: $16.00, KRS 64.012,
exceeding three (3) pages, $3.00 per page.

CONDOMINIUM PLATS (FLOOR PLANS)

Simultaneously with the
recording of the Master Deed (Lease) there shall be filed in the office of
the County Clerk a set of the floor plans of the building or buildings (KRS
381.835). Condo plats (floor plans) require:
• The layout, location, unit numbers and
dimensions of the units
• The name of the property or that it has no
name
• Certification from a registered architect or
professional engineer that the plans fully and accurately depict the layout,
location, unit numbers and dimensions of the units as built

FILING FEE:
$20.00, KRS 64.012

CONSIDERATION CERTIFICATE

Provides that a statement
of consideration be on virtually all deeds. The statement shall be sworn and
notarized by both parties as to the true consideration in the deed. A
statement of the full consideration is required on all deeds except for the
following:

• Deeds which only convey utility easements;
• Deeds which transfer property through a
court action pursuant to a divorce proceeding;
• Deeds that convey right-of-ways that involve
governmental agencies;
• Deeds which convey cemetery lots; and
• Deeds which correct errors in previous
deeds, conveying the same property, from the same grantor to the same
grantee.

No Fees Listed

DECLARATION OF TRUST

a/k/a Trust Agreement or
Agreement of Trust. The document must have the following:
• First party – the individual(s) who is
establishing the trust
• Second party – name of the trust and or the
trustee
• The trustee(s)
• Preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

The document is to be filed with the Secretary of State’s office and the
County Clerk’s office.

FILING FEE:
$16.00, KRS 386.420, KRS 64.012. *The statute does not provide for a
fee for extra pages.

DEEDS

The document
must have the following information: first party and their mailing address
(KRS 382.135), second party and their mailing address (KRS 382.135), a
consideration statement (KRS 382.135), legal description (Common Law AND OAG
81-100), source of title (KRS 382.110), a preparation statement (KRS 382.335)
and a return mail address (KRS 382.335 & KRS 382.240). The document
must be signed and acknowledged by the grantors. The grantor signs the
deed and both the grantor and grantee must sign the consideration statement
and the consideration statement must be notarized. The document is filed in
the deed book and indexed in the general index to deeds and mortgages under
both parties. Transfer tax is collected on the consideration in the deed
(KRS 142.050). The tax is computed at the rate of .50 for each $500 of value
or fraction thereof. KRS 142.050 lists types of deeds which are exempt
from this tax as well as the Consideration Certificate. Transfer tax applies
to the value listed in the deed and is imposed upon the grantor. Exemptions
are listed in KRS 142.050.

FILING FEE: $17.00,
KRS 64.012, exceeding three (3) pages, $3.00 per page.

 

DEED OF
CORRECTION

The document
must have the following information: first party and their mailing address
(KRS 382.135), second party and their mailing address (KRS 382.135), legal
description (Common Law AND OAG 81-100), source of title (KRS 382.110), a
preparation statement (KRS 382.335) and a return mail address (KRS 382.335
& KRS 382.240). The reason for the correction must be apparentgg.
The document must state that it is a deed of correction and must refer to the
deed it is correcting. The document must be signed and acknowledged by the
grantor, and filed in the clerk’s office of the county where the property is
located (or the greater part).  The document is filed in the deed book
and indexed in the general index to deeds and mortgages under both
parties. Transfer tax is only collected if the consideration amount has
changed (KRS 142.050). The tax is computed at the rate of .50 for each $500
of value or fraction thereof. KRS 142.050 lists types of deeds which are
exempt from this tax as well as the Consideration Certificate. Transfer tax
applies to the value listed in the deed and is imposed upon the
grantor. Exemptions are listed in KRS 142.050.

FILING FEE:
$13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

 

DEED OF RESTRICTIONS

a/k/a Deed of Restrictions
and Covenant or Deed of Convenants and Restrictions or Deed of Restrictive
Covenants

Document is filed in the deed book or the condominium deed book, if it
applies to a condominium and a separate deed book is maintained. The document
must have a description of the property the restrictions are being placed
upon, preparation statement (KRS 382.335), and a return mail address (KRS
382.335 & KRS 382.240).

FILING FEE:
$13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

DISCLAIMERS – WILL

Disclaimers shall be filed
in district court, however if real property or interest therein is
disclaimed, an attested copy of the disclaimer filed in district court may be
recorded in the office of the County Clerk of the county in which the real
estate is situated. (KRS 394.620)

FILING FEE:
$9.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

EASEMENTS

The document
must have first party and their mailing address (KRS 382.135), second party
and their mailing address (KRS 382.135), a consideration statement signed by
both parties and notarized (KRS 382.135), legal description (Common Law And
OAG 81-100), address of each parcel, source of title (KRS 382.110), a
preparation statement (KRS 382.335) and a return mail address (KRS 382.335
& 382.240). Documents which convey only utility easements do not
require a consideration statement.

FILING FEES: $17.00,
KRS 64.012, exceeding three (3) pages, $3.00 per page, and includes one
book/page (original document) reference. A $4 fee is applicable for each
additional book/page reference.

FEDERAL TAX LIENS AND RELEASES

a/k/a IRS liens and
releases. The IRS records these documents. The liens (first party is the
taxpayer the lien is against) are filed per KRS 382.480 and the releases
(first party is the IRS) per KRS 382.490.

FILING FEE:
$12.00 (both liens and releases), KRS 64.012. *Note: On rare occasions, the
IRS will release more than one reference in a release.

FIXTURE
FILING

Original filing must
contain:

• The debtor’s name and mailing address

• The secured party’s name and mailing address

• The property owner’s name if other than the debtor

• A description of the real property to which the
collateral is related.

FILING FEE: $29.00,
KRS 64.012, exceeding three (3) pages, $3.00 per page.

JUDGMENT LIEN

a/k/a Notice of Execution.
The document must have the following:
• The person or entity receiving the judgment
(KRS 382.440)
• The person or entity whom the judgment is
against (KRS 382.440)
• Amount of judgment, including principal,
interest rate, court costs and attorney fees (KRS 426.720)
• Court of record entering the judgment (KRS
426.720)
• Civil action number of the case (KRS
426.720)
• The judgment must include the language of
KRS 427.060 and KRS 426.720, section 3
• Preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

The document must be signed
by the judgment creditor or his attorney. The signature does not need to be
notarized.

FILING FEE:
$13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

Documents L – Z

 

 

Filing Fees & Document
Particulars (L – Z)

Service

Description

Fees

LAND CONTRACT OR CONTRACT FOR DEED

The document
must have first party and their mailing address (KRS 382.335), second party
and their mailing address (KRS 382.335), legal description (Common Law &
OAG 81-100, source of title (KRS 382.110), a preparation statement (KRS
382.335), and a return mail address (KRS 382.335 & KRS 382.240). The
document must be signed and notarized by both parties. Transfer tax is
not collected until the contract has been satisfied and the deed is tendered
to the buyer.

FILING FEES: $17.00,
KRS 382.100, exceeding three (3) pages, $3.00 per page.

 

LAND USE RESTRICTIONS

Filed by planning
commission to show land use restrictions, including variances, conditional
use permits and conditional zoning permits, plats and development plans, per
KRS 100.3681. Filed in counties containing a planning commission. The County Clerk must maintain a record of the name and address of the agency having custody
of the official zoning map for each planning unit within the county.

FILING FEE:
$16.00, KRS 100.3681

 

 

LEASE

The document must have the
first party and mailing address (KRS 382.135), second party and mailing
address (KRS 382.135), legal description (Common Law and OAG 81-100), a
preparation statement (KRS 382.335), and return mail address (KRS 382.335
& KRS 382.240). The document must be signed and acknowledged
(notarized)(KRS 382.130).

FILING FEE: $17.00,
KRS 64.012, exceeding three (3) pages, $3.00 per page.

LEGAL PROCESS TAX

This tax is collected and
is included in the recording fees of the following land record documents as
part of the filing fee:

• A tax of three dollars ($4) on
each power of attorney to convey real or personal property;
• A tax of three dollars ($4) on each
mortgage, financing statement, or security agreement;
• A tax of three dollars ($4) on each
conveyance of real property; and
• A tax of three dollars ($4) on each lien or
conveyance of coal, oil, gas, or other mineral right or privilege.

LIS PENDENS AND RELEASES

Usually entitled notice of
lis pendens. Lis pendens means a pending suit. The notice of lis pendens is
filed on the public record for the purpose of warning all persons that the
title to certain property is in litigation and that they are in danger of
being bound by adverse judgment. The document must have the following
information:
• The person or entity asserting the lien (KRS
382.440)
• The person(s) or entity upon whom interest
in the land the lien is being filed against (KRS 382.440)
• A legal description of the land involved
(KRS 382.440)
• The action number and the court in which the
action is pending (KRS 382.440)
• A preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

The document must be signed
by the person or entity asserting the lien or their attorney or agent. The
signature does not need to be notarized.

FILING FEE:
$13.00 KRS 64.012, exceeding three (3) pages, $3.00 per page and includes one
book/page (original document) reference. A $4 fee is applicable for each
additional book/page reference.

MARITAL AGREEMENT (PRENUPTIAL
AGREEMENT)

This document
is entered into by two parties entering a marriage, that wish to decide
how property and assets will be distributed in the event of a divorce or
death of one of the parties. The document must have first party, second
party, preparation statement, and a return address. The document must be
signed and acknowledged by both parties.

FILING FEES:
$13.00 KRS 64.012, exceeding three (3) pages, $3.00 per page.

MARRIAGE LICENSES

To obtain a
marriage license, both parties must appear together with identification at
the County Clerk’s office.
The
license is valid for 30 days
,
is nonrefundable, and may
only be used within
the Commonwealth of Kentucky. If either party is under the legal age of 18,
the parent or legal guardian must appear with the minor and provide written
consent at the time of application. Proof of custody must also be provided.
If the female is under 18 years of age, the marriage license must be obtained
in the county where she and her parents/legal guardians reside and may
require a court order.

FEE: $35.50,
includes license and filing fees when returned to clerk’s office after the
ceremony has been performed.

MASTER CONDOMINIUM DEED

Recorded in the regular AND
condominium deed books, if the county uses separate books. The document must
have:

• Description of the land (KRS 381.835)
• General description and the number of each
unit (KRS 381.835)
• Description of the general common elements
of the building (KRS 381.835)
• Preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)
• A set of the floor plans must be filed
simultaneously with the master deed. These are recorded in the condominium
plat records, or the regular plat records, if a separate set of plat records
is not maintained (KRS 381.835).

The document must be signed
and acknowledged (notarized).

FILING FEE:
$13.00*, exceeding three (3) pages, $3.00 per page. *If a separate
condominium deed book is maintained, the fee is collected twice – once for
its filing in the deed book and once for the condominium deed book filing.

MASTER FORM FOR MORTGAGES

KRS 382.295 – Kentucky law provides that a “Master Form for Mortgage” may be filed in the County Clerk ‘s office of any county. After this document has been recorded other mortgage
documents can incorporate a reference to this document. The incorporation of
the reference shall have the same effect as if the provisions of the master
form had been set forth fully in the mortgage. Recording requirements:
• Must be entitled on the face “Master
form recorded by_______”(name of the person causing the instrument to be
recorded. (KRS 382.295)
• Contain forms of covenants, conditions,
obligations, powers, and other clauses of a mortgage. (KRS 382.295)
• First party – name of the person causing it
to be recorded (KRS 382.295)
• The instrument does not need to be
acknowledged (KRS 382.295)
• Preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

FILING FEE: $16.00,
KRS 64.012, exceeding three (3) pages, $3.00 per page.

MECHANICS LIEN

AKA materialman’s lien.
This document also includes Attorney’s Liens and Agister’s Liens (liens on
horses) and Veterinary Liens. These are filed when payment for building
repair, storage or services has not been made. The document must have the
following:
• The name and address of the claimant (KRS
376.080)
• The name of the contractor, subcontractor or
authorized agent and the property owner (KRS 376.010 & KRS 376.080)
• The lien is filed against the owner of the
property and their name must be listed (KRS 376.080)
• Description of property has to be specific
enough to identify the property (KRS 376.080)
• The lien must state the amount due and
whether the services were performed by a contract with the owner, or with
contractor or subcontractor (KRS 376.010 & KRS 376.080)
• Preparation Statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

FILING FEE:
$13.00, KRS 64.012

 

MILITARY DISCHARGE

Military discharge papers
may be recorded in the county where the person discharged is a resident. The County Clerk will record these documents at no charge. The name is to be indexed.

NO FILING FEE

MORTGAGE

AKA Deed of
Trust or Indenture of Trust – This document must have the following: first
party and their mailing address (KRS 382.335 & KRS 382.430), second party
and their mailing address (KRS 382.110), amount of the mortgage (KRS
382.330), maturity date (KRS 382.330), legal description of the property
(Common Law and OAG 81.100), preparation statement (KRS 382.335), and a
return mail address (KRS 382.335 & KRS 382.240). The document must be
signed by the mortgagor and notarized.

FILING FEES: $17.00
KRS 64.012, exceeding three (3) pages, $3.00 per page.

 

MORTGAGE WITH ASSIGNMENTS

Requirements
are the same as those listed above for ASSIGNMENTS and MORTGAGE.

FILING FEES: $29.00,
exceeding three (3) pages, $3.00 per page.

NOTARY PUBLIC APPOINTMENT

Notary public commissions
are valid for four (4) years. The following requirements must be met:

• applicant must be eighteen (18)
years old or older
• be a county resident
• be of good moral character
• be capable of discharging duties imposed by
law
• cannot be a convicted felon

Applicant must submit a
completed Application for Appointment to the Office of Notary Public Form.
This form must be signed by the County Judge Executive, County Clerk, or Circuit Clerk. The signed application must be submitted to the Secretary of State in Frankfort, Kentucky. A $10.00 state fee must accompany the application.

If approved, the
applicant will be notified via mail that a “Certificate of
Appointment” has been sent to the County Clerk’s office. The applicant
must come to the County Clerk’s office to take the oath of office within 30
days and post a $500.00 bond. The bond may be an insurance policy bond, or a
county property owner can be your surety. The property owner must come into
the County Clerk’s office and sign for you. NOTE: A husband and wife cannot
sign a surety bond for each other. (KRS 423.010)

FILING FEE:
$19.00

OPTION AGREEMENT

These documents grant a
party the option to purchase real estate for a specified period of time (KRS
382.090). The document must have first party and mailing address (KRS
382.135), second party and mailing address (KRS 382.135), legal description
(Common Law), preparation statement (KRS 382.335) and return mail address
(KRS 382.335 & KRS 382.240). The document must be signed and notarized.

FILING FEE:
$13.00, exceeding three (3) pages, $3.00 per page.

PARTNERSHIPS

KRS 362.425, KRS 362.407 –
Partnership agreements or certificates are filed with the Secretary of State
first, then with the County Clerk. The document must have the stamp of the
Secretary of State on it in order to be filed at the county level, per KRS
362.425 (2)(C). The person presenting the partnership to the Secretary of
State should present two copies — one is filed there and one stamped as
having been filed.

FILING FEE:
$11.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

PLATS WITH PLANNING COMMISSION

The plat must have the
approval of the planning commission and the commission’s certification signed
and dated (KRS 100.277). It requires the surveyor’s certification, signed and
dated and his seal. The plat cannot exceed 18 inches by 24 inches in size
(KRS 100.283).

Planning commissions can
provide additional regulations governing recording requirements, such as:
• The size of the document may be smaller than
the statute indicates.
• The plat must have the owner’s certification
on it, signed and dated.
• The engineer certification, signed and
dated, and his seal is only required for major plats, not for minors or
consolidations.

FILING FEE:
$20.00

PLATS WITHOUT PLANNING COMMISSION

The plat requires the
surveyor’s certification, signed and dated and his seal (KRS 322.400). The
plat cannot exceed 18 inches by 24 inches in size (KRS 100.283).

FILING FEE:
$20.00

POWER OF ATTORNEY

The document
must have the following information: first party and their mailing address
(KRS 382.135), second party and their mailing address (KRS 382.335), and a
return mail address (KRS 382.240 & KRS 382.135). Document must be signed
by the first party and be notarized.

FILING FEES: $17.00,
exceeding three (3) pages, $3.00 per page.

POWER OF ATTORNEY REVOCATION

Document has
the same requirements as a Power of Attorney.

FILING FEES:
$13.00, exceeding three (3) pages, $3.00 per page.

PREPARATION STATEMENT

AKA Scrivners Statement
(KRS 382.335). Provides that virtually all documents filed in land records
contain the author’s name, address and signature. The statute provides that
the author’s signature can be a facsimile on the statement. Documents that do
not require preparation statements are Powers of Attorney and corporate
record documents, such as articles of incorporation, assumed names and
partnership agreements.

RELEASE

AKA Deed of Release,
Satisfaction of Mortgage, Discharge of Mortgage. The document must have the
following:
• First party (the person or entity releasing
the obligation)(KRS 382.290)
• Second party (the individual or entity being
released)(KRS 382.290)
• The mortgage book and page reference being
released, or the deed book and page in the case of a vendors lien (KRS
382.360)
• Partial releases require a description of
the property being released
• Release must state whole or partial release
(KRS 382.240)
• Preparation statement (KRS 382.335)
• Return mail address (KRS 382.355 & KRS
382.240)
Document must be signed by the party or parties executing the release and the
signature(s) notarized.

FILING FEES:
$13.00, exceeding three (3) pages, $3.00 per page. KRS 64.012 *Note: Blanket
releases which release more than one reference, the clerk shall collect a fee
of $4.00 for each additional reference for indexing the notation per KRS,
64.012, KRS 382.290.

RELEASE OF CHILD SUPPORT LIEN – IN
STATE

filed per KRS 382.470. The
release requires the following:
• First party – the person or entity releasing
the lien
• Second party – the person, persons, or
entity being released
• The book and page being released
• Preparation statement
• Return mail address
Document must be signed by the person releasing the lien. The signature must
be notarized.

FILING FEE: $5.00
KRS 64.012

RELEASE OF CHILD SUPPORT LIEN – OUT OF
STATE

KRS 382.470 The release
requires the following:
• First party – the person or entity releasing
the lien
• Second party – the person, persons, or
entity being released
• The book and page being released
• Preparation statement
• Return mail address
Authorized agent of the party that filed the lien must sign the document. The
signature must be notarized.

FILING FEE:
$13.00 KRS 205.715

RELEASES OF LIS PENDENS

And other encumbrances are
filed per KRS 382.460. These releases require the following:
• First party – the person or entity asserting
the lien (KRS 382.470)
• Second party – the person or entity being
released (KRS 382.470)
• The book and page reference being released
(KRS 382.290)
• A preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

Documents must be signed
and notarized by the party releasing the lien. KRS 382.470.

FILING FEE:
$13.00, KRS 64.012. and includes one book/page (original document) reference.
A $4 fee is applicable for each additional book/page reference.

RENUNCIATION OF A WILL

Renunciation shall be made
within six (6) months after probate. The document must be acknowledged before
the County Clerk and recorded with the County Clerk in the county where the
probate was made, or acknowledged before a subscribing witness (an attorney)
and proved before (notarized) and recorded with the County Clerk. (KRS
392.080)

FILING FEE:
$13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

STATE TAX LIENS

Types of state tax liens
are state tax lien (Revenue Cabinet), recoupment lien (Workforce Development
Cabinet), unemployment insurance, workers compensation, inheritance tax lien,
and notice of seizure and tax lien. This document requires:
• First party – the person or entity asserting
the lien (KRS 382.440)
• Second party – the person, persons or entity
upon who the lien is being filed against (KRS 382.440).
• The document must state the action number
and the court in which the action is pending (KRS 382.440)
• A preparation statement (KRS 382.335)
• Return mail address (KRS 382.335 & KRS
382.240)

FILING FEE: $5.00

STATE TAX LIEN RELEASES

The document must have:
• First party – the Commonwealth (KRS 372.470)
• Second party – taxpayer (KRS 382.470)
• A book and page reference of the original
lien (KRS 382.290)

FILING FEE: $5.00
KRS 64.012 and includes one book/page (original document) reference. A $4 fee
is applicable for each additional book/page reference.

SUBORDINATION AGREEMENT

This document is recorded
to establish the priority of mortgages and is filed in the Mortgage Book. The
document must have the following:
• First party (subordinating lender and
borrower/mortgagor)(KRS 382.520)
• Second party (superior lender and their
mailing address)(KRS 382.520)
• Description of mortgage being subordinated,
i.e. original mortgage book and page reference (KRS 382.520)

The document must be signed by the first party(ies) and notarized.

FILING FEE:
$13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.

 

TITLE LIEN STATEMENT

A title lien
statement must have the following information to be filed: the name of the
debtor and their address, name of the secured party and their mailing
address, signature of the debtor and date executed, description of collateral
(year, make, VIN), title or goldenrod copy of VTR form.  A title lien
filing should be made in the county of the debtor’s residence, if an
individual, and in the county of principal headquarters of a resident
business or in the county of principal use of the titled property, if the
business or individual is a nonresident.

FILING FEES:
$21.00 per titled property. A $2 penalty applies to title lien
statements that are not filed within 20 days of execution.

UCC FILINGS

A financing
statement filing must contain the following: name of the debtor and secured
party, signature of the debtor, address of the secured party, mailing address
of the debtor, a statement indicating types or describing the items of
collateral. If the financing statement covers crops growing or to be
grown, a description of the real estate concerned must be included and must
describe the production season.

FILING FEES:

UCC-1: $29.00

Assignment:
$13.00

Amendment: $13.00

Continuation:
13.00

Correction:
$13.00

Financing
Statement w/Built-in Assignment: $41.00

Partial Release:
$13.00

Fixture Filing:
$29.00

Lien Search Per
Name: $5.00

 

WILLS

Wills must be
admitted for probate in the district court of the county and contain a
probate certificate before they can be recorded. The County Clerk may record wills probated in another Kentucky county if an attested copy of the will and
order of probate from the County Clerk in the county where the will was
originally filed is presented (KRS 394.300).

FILING FEES:
$8.00, KRS 64.012.